Business software for Terminals

Purchase & sales

• Contracts
• (Digital) invoicing

There is a lot of variation in the oil & gas industry. Thanks to FuelVision 365, you can easily create purchase and sales contracts. Subsequently, FuelVision 365 retains for you the amount of fuel or gas actually unloaded or loaded and marks this off against the quantity and conditions in the contract. The balance shown on the contract is always up to date. For example, you purchase on the basis of kilograms or metric tons (weight) and you sell in liters. FuelVision 365 supports all kinds of units of measure and volumes. Propane and butane can be registered separately and then unloaded as LPG.

Inventory

• Stock per location
• Integration with transport administration
• Blends
• Stock valuation and financial integration
  
  

The oil depot, storage, and gas tanks: your inventory is spread across different locations. FuelVison 365 keeps track of your stocks per location and in several units of measure. FuelVision 365 reads the telemetry data from the bulk tanks and then automatically adjusts the inventory. Thanks to integration with transport administration, you know exactly what stocks you have in your trucks.

FuelVision 365 takes account of various factors when valuing stock: the Platts and Argus listings, national retail price, and purchase and sales contracts, both including and excluding excise. Additionally, you can make your calculations either based on a fixed price or based on a daily price. FuelVision 365 is fully integrated and the stock valuation is always up to date

CRM

• Contact management
• Campaigns
• Interactions
  
  

FuelVision 365 has extensive functionalities in the CRM area. Competition is huge. You are customer-friendly and service-oriented and your customer service sets you apart from the crowd. FuelVision 365 can help you with this. Tune your service to your planning to ensure that you provide your customers with the service they require. Identify your contact people, make client profiles, and retain them with targeted contact in mailings or letters. You can also record your marketing campaigns, segment your clients, and target them with specific campaigns. The budgets and schedules can be easily accessed within the system. You can see why a particular job did not go ahead or whether customers are buying from your competitors. 

Price management

• Discounts and surcharges
• Recommended retail price lists
• Platts and Argus
  
  

Prices can be calculated flexibly, but can also be fixed. FuelVision 365 takes account inter alia of the world gas & oil prices, the dollar exchange rate, the national retail price, and the Platts or Argus listings. You can also easily add (customer specific) discounts and surcharges. You invoice the customer on the basis of the day prices and the system calculates the average price afterwards. This gives you immediate insight into the difference.

You can also enter fixed prices. For example, for cylinders: the price and the deposit. Furthermore, it is possible to create price agreements for gas & oil consumption over longer periods. You can create instalment invoices and manage prices for your meter customers. FuelVision 365 makes it simple to work out what the monthly instalment should be, should you so wish, according to a fixed reduction for a fixed price. The data automatically appears on the invoice.

Excise Reporting

• Current liters, 15 degree liters and kilos
• Customs entries
• Excise warehouses

The monthly declaration, customs, and audits: your excise records have to be up to date and complete. FuelVision 365 keeps track of your stock in actual volume, temperature volume and mass. Excise scenarios can be set up flexibly and transactions where excise is involved are recorded in a separate table which makes reporting easy. Furthermore, the system allows you to set up excise exemption data for your customers, vendor and your own business units. In combination with the excise scenarios defined, the system is capable of suggesting prices including or excluding excise when you enter an order.

You have all data at your disposal when you are audited and you can make your monthly declaration quickly and easily.

Finance

• Integration
• Excise
• Debtor and creditor management

All your activities have an impact on your cash flow. It goes without saying that all the different elements of FuelVision 365 are integrated and automatically appear in your ledger. For example, excise, inventory valuation based on daily-fixed stock price, purchase, and sales. Manage your bookkeeping and inventory, check your assets, and process your bank reconciliation. FuelVision 365 also features numerous functions in the areas of creditor and debtor management. You can see which items are open, reminders are automatically sent, and you can easily block debts. FuelVision 365 gives you a good overview of your financial situation.

Reports & BI

• Dimensions
• Statements
• SQL Reporting Services
• ExSION
• Excel
• Microsoft Power Platform

A traditional ERP system contains a lot of data. However, creating high quality reports often is not easy. FuelVision 365 puts that problem firmly in the past. Thanks to its clear dashboard, it is easy to connect data and draw conclusions. It supports you in management, underpins decisions, and makes the right choices visible in an intelligent way. It is indispensable in the dynamic market of the oil trade. You get more control of your cash flow, a better grasp on your business processes, and you increase your margins.

For example, your data a can be enriched with dimensions which helps with the analysis of your general ledger entries. You can add tags to each transaction. For example, you can subdivide customers into large and medium businesses. Or, if you work internationally, you can use the country of origin as a tag. The possibilities are endless. You can analyse your margin with ease, compare the sales to the prognosis, make your own (excise) reports, and discover trends and relationships. Furthermore, FuelVision 365 is compatible with many different accounting systems, including SQL Reporting Services, ExSION and, of course, Excel.

Microsoft Power Platform

Power BI
Create a data-driven culture by enabling everyone to turn data into insightful visualizations they can use to make business decisions quickly and confidently.

Power Apps
Build custom apps in hours -not months- that connect to your existing data and systems to help solve your specific process and business needs.

Flow
Construct automated workflows in minutes across hundreds of popular apps and services—no-coding required.